Business letters writing | Business Letter Sample | How do you write Business Letter in 2021 |

Business letters writing | How do you write Business Letter | Business Letter Sample

Business letter is a silent ambassador of a business firm.

It represents a firm through a piece of paper.

 It also helps in widening the business and promoting sales by bringing buyers and sellers together in local, national and international market.

Business letters writing

Business Letters are letters written to correspond with dealings, 

organisations/associates regarding business dealings actions, compliance of business law and order, accidents/

loss etc. 

Format of business letters:

1. The format of a business letter is same as other formal letters except that it may consist of a reference number when applicable and available. 

2. A good business Application is key to new markets for your

goods and services. It must be correct in form, concise and to the point.

lt must convey themessage clearly.

3. A businessman has to remain in constant touch with the

buyers, sellers, agents, bankers etc. He must satisfy his customer.

Why we write Business letters? 

(a) selling goods. 

(b) Can create new customers. 

(c) bring back lost customers. 

(d) It gives incentives to dealers. 

(e) settles old disputes. 

(f) It brings confidence in buyers. 

(g) It helps to explore new markets. 

How to write Business letters? 

1. When we write a letters, we must assume that our readers has limited time. 

2. You should give the first impression that you make on someone. 

3. Your application should be specifically tailored to each situation.

4. You should contact the company and find out additional information such as the name of the person to whom you need to address the letter.

5. You should study the company before writing any letters to the company. 

6. Use the the Internet to research additional information about the company so that you can tailor your letter specifically to the company.

7. If the advertisement lists a set of selection criteria then prepare a specific reason to each of these to include with your letter and resume.

8. Do not use too many "I" statements because it can come off as though you're mostly interested in what you can gain from the company. 

The focus should be on what the company can gain from you.

TYPES of Business letters:-

1. Cancellation letter,

2. Complaint,

3. Condolence,

4. Confirmation,

5. Inquiry,

6. Recommendation,

7. Reference,

8. Refusal,

9. Request,

10. Resignation,

11. Resolution,

12. Retirement,

13. Sales,

14. Termination, ETC.

• Format of Business letters

 .......Letter........     

                             .........Ahead......                                                                                           ........ Date......... 

                                                           .....Address....... 

Reference...., 

Name and address of.. 

the person to whom it is sent.. 
      Subject :-................................................ 

.........................................................................................Letterbody............................................................ 

      ..................................Conclusion......................................... 

Subscription.

Signature. 

                   Name and Designation.

[Note:- There are many alternative Format.]

• Business Letter Sample

Letter of Enquiries (Goods payment) Quotations and their Responses. 

1. Calling quotations for Can and tubes. 

      Ram Departmental Store

Sadar Bazar

Meerut

January 9, 2002

To,
Messrs Ramesh Electricals
Mumbai
       Subject, Request for Quotations
Sir, 
       Please send us your lowest quotations for the following
1. 25 Cans 100 Pack
2. 40 Tubes (Half size)
3. 70 Tubes (Full size)
Thanking you. 

Yours faithfully

For Ram Departmental Store. 

2. Reply to the above. 

To 
Miessrs Ram Departmental Store
Sadar Bazar
Mumbai
     Subject, Quotations Provided
Sir
    We thank you for your enquiry dated January 9, 2002 and havep leasure in quoting as under

1. 25 Cans . 

2. 40 Tubes (Half size) . 

4. 60 Tubes (Full size). 

Installation charge for each Can is Re. 1.00 and for each tube
Rs. 2.00.

Thanking you

Yours faithfully

For Ramesh Electricals. 

I hope the information given above helped you in your writing.

And the information given above is truely from my view and knowledge.

If you find it incorrect, Please Comment below.

Thank you.